This Service Pack is required by all users

All systems

Bank (sort codes)

• Corrected a very minor error when entering a new branch having first edited the bank name and not saving the bank record.
• Included the latest bank sort code and account validation records.

Compact locking system

• Company related locks (i.e. posting locks) are now stored in the company data folder and as such are cleared when restoring a backup. Non-company related locks are still stored in the main Compact folder.
• Posting locks (VBPOST) are no longer released until the next audit trail has been updated. This is to ensure that only one posting can be processed at once. If the posting fails and the audit trail is not updated, you may need to wait 1 minute for the unlock operation to time-out.

Menu

• Correct a minor issue when using the help system. Clear the keyword that is passed when swapping between "Help context" and "Search for help on".
• When moving and/or copying files and folders, there is a new system which handles large data sets better. This is most obvious when copying a company with autobackups and EoY copies.
• When copying a company and selecting to clear the data down, now correctly remove the autobackup file and any spool files.
• New feature when logged in as BOSS. There is a link to edit the user editable file Central.ctl which controls which reports are considered to be central and spooled automatically.
• If you choose to open a company, but then cancel, the current directory is now reset back to company data root.
• The last entry you made into the "Load Non-Menu Program" is now remembered.
• New options on the Help menu to quickly allow user and Compact support to get access to important company folders. See Help, Explore Folders.
• When restoring a backup, a PreRestore autobackup is taken. However, this will now only happen once per day no matter how many times you restore into the same company folder.
• When you use Reports, Index to remove a report, the associated VRZ file (binary objects, graphics etc) is also deleted.
• When you restore a backup to a different location, so long as that location is the same basic path structure, the access rights are now copied to the new company number.
• Corrected an issue where the Send Logs to support, advanced option did not send the data required.
• When setting access rights for users, you can choose multiple companies to update all at once.
• Trimming compact.log happens every time the menu is closed. However, it now only happens once per week at most. It also uses the new locking system so 2 users do not attempt to perform this function simultaneously.
• Use V-Rex is now forced for WinPay and the option has been removed from the Menu.
• The daily auto-backup now only checks the date, not the audit trail number.
• Addressed an issue where user rights records were being deleted unexpectedly.
• Show a message when user rights have been modified without being saved.
• Added 2 new security settings for users in WinStock. So you can mark users as being capable of authorising sales and/or purchase orders. These options are set by default during company data upgrade. If you want to limit a user's ability to authorise orders, you must remove these access rights.
• Added check to ensure Opportunistic locks are disabled. The menu exits if not.
• Addressed a very minor issue when resizing the menu form on a very large monitor or dual monitors.

Security (backup and restore)

• When restoring a backup, the TST???????.DAT files (which are used to indicate whether a restore has taken place outside of WinAccs) are now deleted (there was an issue with the files being restored incorrectly).
• Wherever you select a folder (backup to, restore from and change destination) there is now a browse button to select (and optionally create) a folder.
• All forms now create an icon on the taskbar.
• Addressed an issue where the program was left in memory and you had to use the task manager to end the program.
• The positions of the forms is now remembered between sessions.
• Addressed an issue where the program took 50% CPU time while waiting for user input.
• While restoring company data and changing the destination location, the browse function now goes back a level so the create folder button works at the correct level. Also validate the entered location and show a message if it would fall outside of the scope of the system.

Service pack installation

• Added check to ensure Opportunistic locks are disabled. Set this in the Windows registry and recommend a reboot if not.

VAT calculations

• Two new options which affect the way VAT calculations are handled. You can now choose to have VAT rounded as per HMRC regulations (half pences round down as opposed to mathematically rounding up) and you can also choose to recalculate the VAT based on the document totals rather than a line by line accumulation. To change these options, log in as BOSS and change the compact.ini settings. Please note you will need to make this change on each PC in your company that accesses WinAccs data.

V-Rex

• Addressed an issue when loading large image files or designing large reports.
• Path names for CSV and PDF files were being truncated to 40 characters which may cause the suffix to be lost.
• Added missing "To" on the page number selection for PDF files.

WinAccs installation diagnostic tool

• Updated the program to get all 4 temp settings (System TEMP, System TMP, User TEMP and User TMP) and ensure they are all the same.
• Added check to ensure Opportunistic locks are disabled.

WinAccs

Account file verification

• Added two new support functions to replace missing contracts or contract analysis codes while doing the sequential record check.
• Reclassified invalid contract analysis codes during "Check/delete xact records - sequential" as warnings but let them be passed into the updated transaction file.
• New function to remove invalid contract analysis codes.

Account maintenance

• Sales, purchase and subcontractor accounts can now be marked as payment type "Manual" where you can enter the electronic banking details, but do not use the WinAccs EB module. When posting cash to accounts marked as "Manual", the payment type is converted to "Other".

Applications / certificates

• Subcontractor and sales certificates can now contain the entered RFP invoice number. If you use a custom report, you will need to edit it to show the RFP invoice number. If you require a reprint of an application or certificate, we recommend you use the spooled copy rather than using the reprint function.

Cash posting

• Correct an issue when quickly double clicking on account transactions while posting cash, it was possible to inadvertently do it 'too' quickly causing a problem.
• The date of a printed remittance advice is now set to the payment date of the batch rather than the system date.
• Corrected a tab/focus issue when posting nominal cash.
• Changed the message when posting nominal cash, to make it clearer that it's perfectly normal to post nominal cash with no VAT liability.
• When posting nominal cash, as soon as the account has been chosen, set the transaction description to the account name and set the date to today.

Contracts work in progress

• Added facility to export the report data to a TSV file and open the file automatically.
• New facility to filter the report by transaction period and/or a specific date range.

Create new company

• When creating a new company, the basic financial reports (Profit and loss report and Balance sheet) are imported automatically into the new Financial reporting system.

Database utilities

• New routine to delete any unused contract analysis codes.

Enquiry / display

• Show budget values for any job analysis records that do not yet have any cost or sales allocated.

Invoices

• When using auto-numbered invoices, corrected an issue with the program reporting that the temporary invoice number (e.g. Auto0001) had already been used.
• When recovering an invoice batch, if the batch cannot be fully read, it is discarded.

Journals

• Addressed a focus issue when maintaining recurring journals.

Purge settings

• Added a new function to set the delete at purge flag for contracts if there are no transactions. This includes an optional setting to remove any outstanding balances.
• Added a new function to remove contracts marked as delete at purge which have no balances and no transaction. This is used to help delete old, unused or completed contracts.
• Added comprehensive notes on how to delete completed contracts.

Purge transactions

• Added notes related to the year end purge to the Purge pre-flight check.

System reports

• Two new system reports to show name, address and electronic banking details for purchase and subcontractor ledger accounts.
  Purchase ledger address and bank details (purbank.vrx) and
  Subcontractor ledger address and bank details (subbank.vrx).
• New report, sales day book by invoice number.

VAT report

• New VAT report system. Instead of potentially missing VAT details due to postings being made to VAT codes which are not included in the standard VAT report, the system has been completely rewritten to show all VAT records irrespective of the VAT code used.

WinPay

Advance

• Added handling code around taking the Pre-advance autobackup and give the user information about the task being attempted should it fail.

Attachment orders

• The attachment orders report produced during advance, now only shows attachment orders for the relevant frequency (i.e. when advancing monthly, it only shows monthly attachment orders). Applies to wherever the attachment orders report is produced.

Employee maintenance

• Corrected a very minor issue when entering a date of leaving in the short format (e.g. 170909, instead of 17Sep09). The program displayed an SSP message which was not relevant.
• Addressed an issue with the date of leaving not being validated once it had already been entered.

Link to accounts

• When creating the link file, if there is a cost heading but no contract, use the default from the company information. If that is also blank, stop the processing of the link to accounts.

P32 maintenance

• The values accrued in "Total deductions" did not match the printed P32.

P9X (tax code uplifts)

• In preparation for the end of the 2010 tax year, when scanning through the employee database making changes, it no longer updates employees marked as leavers.
• Added some notes to describe when you would normally expect this function to be used.

Statutory payments

• Made it clearer where to enter the details of someone permanently returning from SMP early.

WinStock

Purchase orders

• When entering a stock line, set the VAT rate in line with the company parameters.
• When editing an order line, no longer revert back to the stock description.
• If a user can authorise an order, it is now authorised by default. If not, it is set to unauthorised and cannot be changed. Nor can they change the status of existing jobs.

Sales orders

• When editing an order line, no longer revert back to the stock description.
• If a user can authorise an order, it is now authorised by default. If not, it is set to unauthorised and cannot be changed. Nor can they change the status of existing jobs.

System reports

• New report, purchase orders by contract.

This Service Pack is required by all users